Question 1

List at least three factors that can help you decide what parts to include in a business report.

Accepted Answer

(1)The type of report you are ...

Question 2

Briefly explain the difference between an informative synopsis and a descriptive synopsis.

Accepted Answer

Whereas an informative synopsis presents...

Question 3

The introduction of a proposal includes the ________ or boundaries of the proposal; that is, what you will and will not do.

Accepted Answer

scope
Explanation:Th...

Question 4

The writing approach for a proposal is similar to the approach used for persuasive sales messages, so you can

Accepted Answer

A)  follow the AIDA model.
B)  follow the good-news message plan.
C)  minimize the "you" attitude.
D)  open with a buffer statement.

Question 5

The close of a proposal should

Accepted Answer

A)  summarize how your proposed solution will benefit the reader.
B)  reemphasize why your firm is the right choice for the job.
C)  ask for a decision from the reader.
D)  do all of the above.

Question 6

The prefatory parts of a solicited proposal may include

Accepted Answer

A)  a letter of authorization.
B)  a copy of the RFP.
C)  an index.
D)  visual elements.

Question 7

Use a more ________ tone for longer reports, especially those dealing with controversial or complex information and those that will be sent to other parts of the organization or to outsiders.

Accepted Answer

formal
Explanation:The advantage of a fo...

Question 8

As stated in your textbook, effective report content is accurate. Therefore, information presented in the report

Accepted Answer

A)  should be positive.
B)  must be easy to find.
C)  should be relatively precise.
D)  must be factually correct.

Question 9

Describing your organization's qualifications in a formal proposal is

Accepted Answer

A)  considered arrogant and should be avoided.
B)  appropriate, but only in the introduction.
C)  an essential part of the body section of the proposal.
D)  a good idea only when your recommendations are controversial.

Question 10

A(n)________ synopsis simply tells what the report is about.

Accepted Answer

descriptive
Explanation:A descriptive sy...

Question 11

The most common supplementary parts to include in a formal report are the appendix, the bibliography, and the index.

Accepted Answer

A) True 
 B)False

Question 12

In the close of a proposal to install energy-saving light fixtures at a local hospital, don't emphasize client benefits if you think they are obvious.

Accepted Answer

A) True 
 B)False

Question 13

In order to help your readers make informed decisions

Accepted Answer

A)  tell them what they need to know-no more, no less.
B)  withhold information that doesn't suit your needs.
C)  present your raw data, so they can compile it as they see fit.
D)  manipulate the data to smooth out negative trends.

Question 14

Materials in an appendix are not incorporated into the text because

Accepted Answer

A)  they are controversial.
B)  they include bad news.
C)  they are lengthy, or lack direct relevance to the report.
D)  they will not be interesting to anyone who reads the report.

Question 15

What does it mean to "package your proposal attractively"? Why is it important to do so?

Accepted Answer

This phrase refers to making sure your p...

Question 16

Include a title fly with business reports when you want to

Accepted Answer

A)  give the name of the company for which the report has been prepared.
B)  add a touch of formality to the report.
C)  protect the report from dirt and careless handling.
D)  provide a page for the reader to make notes on.

Question 17

If you want to call attention to the visuals in a formal report, you should

Accepted Answer

A)  create a table of contents.
B)  include a list of illustrations.
C)  submit them in a separate document.
D)  cite their sources in the bibliography.

Question 18

What four topics are commonly covered in the introduction to a business proposal? Briefly explain each one.

Accepted Answer

The introduction to a business proposal ...

Question 19

When you're preparing an RFP, identify decision criteria and choose information to measure against those criteria. Otherwise, you will

Accepted Answer

A)  place unreasonable demands on bidders.
B)  cause unnecessary complications in your review process.
C)  discourage some potentially attractive bidders from responding.
D)  all of the above.

Question 20

The writing style for a report should be more formal when

Accepted Answer

A)  you know your readers reasonably well.
B)  your report is intended for internal distribution.
C)  the subject is controversial or complex.
D)  the report is relatively short.

Exam 15: Writing and Completing Reports and Proposals

As stated in your textbook, effective report content is accurate. Therefore, information presented in the report

Correct AnswerverifiedShow Answer

Materials in an appendix are not incorporated into the text because

Correct AnswerverifiedShow Answer

Use a more ________ tone for longer reports, especially those dealing with controversial or complex information and those that will be sent to other parts of the organization or to outsiders.

Correct AnswerverifiedformalExplanation:The advantage of a fo...View AnswerShow Answer

The introduction of a proposal includes the ________ or boundaries of the proposal; that is, what you will and will not do.

Correct AnswerverifiedscopeExplanation:Th...View AnswerShow Answer

Describing your organization's qualifications in a formal proposal is

Correct AnswerverifiedShow Answer

If you want to call attention to the visuals in a formal report, you should

Correct AnswerverifiedShow Answer

The close of a proposal should

Correct AnswerverifiedShow Answer

In order to help your readers make informed decisions

Correct AnswerverifiedShow Answer

The writing style for a report should be more formal when

Correct AnswerverifiedShow Answer

What does it mean to "package your proposal attractively"? Why is it important to do so?

Correct AnswerverifiedThis phrase refers to making sure your p...View AnswerShow Answer

In the close of a proposal to install energy-saving light fixtures at a local hospital, don't emphasize client benefits if you think they are obvious.

Correct AnswerverifiedShow Answer

A(n)________ synopsis simply tells what the report is about.

Correct AnswerverifieddescriptiveExplanation:A descriptive sy...View AnswerShow Answer

The prefatory parts of a solicited proposal may include

Correct AnswerverifiedShow Answer

List at least three factors that can help you decide what parts to include in a business report.

Correct Answerverified(1)The type of report you are ...View AnswerShow Answer

Include a title fly with business reports when you want to

Correct AnswerverifiedShow Answer

Briefly explain the difference between an informative synopsis and a descriptive synopsis.

Correct AnswerverifiedWhereas an informative synopsis presents...View AnswerShow Answer

When you're preparing an RFP, identify decision criteria and choose information to measure against those criteria. Otherwise, you will

Correct AnswerverifiedShow Answer

What four topics are commonly covered in the introduction to a business proposal? Briefly explain each one.

Correct AnswerverifiedThe introduction to a business proposal ...View AnswerShow Answer

The writing approach for a proposal is similar to the approach used for persuasive sales messages, so you can

Correct AnswerverifiedShow Answer

The most common supplementary parts to include in a formal report are the appendix, the bibliography, and the index.

Correct AnswerverifiedShow Answer

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formal
Explanation:The advantage of a fo...
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scope
Explanation:Th...
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This phrase refers to making sure your p...
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descriptive
Explanation:A descriptive sy...
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(1)The type of report you are ...
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Whereas an informative synopsis presents...
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The introduction to a business proposal ...
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